Managing Autocorrect Entries in Outlook 2007


This post is primarily for Mr. C (@KingPinguin on Twitter) who tweeted me this morning asking

Hi Dave, do you have a text to explain auto correct in outlook for my dad, I mean where he can change autocorrecting words.

He added that this is for Outlook 2007. Curiously enough I recently produced a short video tech tip for my office showing how to do this. I can’t share that video, but here are the steps.

  1. Click Tools and select Options.
  2. Click the Spelling tab.
  3. Click the Spelling and AutoCorrection… button.
  4. Click the AutoCorrect Options… button.
  5. If you’re not on the AutoCorrect tab, then select it.
  6. To add an entry, enter the word/character string to replace in the Replace field and enter the word/character string to replace it with in the With field.
  7. To edit an entry, scroll through the list of entries and select (click on) the one you want to edit. Edit the Replace and With text as desired.
  8. To remove an entry, scroll through the list of entries and select (click on) the one you want to remove. Click the Delete button.
  9. Once you’re done, click OK to close each open dialog-box (there should be three).

AutoCorrect can be used for more than simply correcting spelling errors and turning character strings into emoticons. It’s actually a really powerful tool you can use to speed up typing. For example, if you frequently use the same text, e.g. the name of your company, in messages, then you can create an autocorrect entry to enter it with fewer keystrokes. Say that your company name is “Acme Widget Company”. Rather than type that out message after message create an autocorrect entry that replaces “AWC” (without the quotes) with the fully spelled out name. Now when you need to enter your company’s name in a message you type AWC and autocorrect expands it for you. Not only is that faster to type, it also ensures you avoid the embarrassment of misspelling your company name.

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