Highlighting Follow-ups


Twitter user (is the proper term “Tweeter” or “Twitterer”?) @tanjwilson recently tweeted that she has a suggestion for a new Outlook feature.  Although I don’t work for Microsoft I offered to pass her idea on to Microsoft’s Outlook development team (as an Outlook MVP I have access to them).  Tania accepted.  Here’s her suggestion:

“Issue is with fol up flags. Don’t like them as they don’t really highlight a follow up item. my idea is..to actually highlight the email for follow up so I can visually do a check every morning.  it would save me from setting dates for fol up, then resetting every time they annoying popped up!”

Fortunately for Tania this doesn’t require adding a feature to Outlook.  It’s possible to do this through the user of an Automatic Formatting rule.  Here’s how

  1. Open Outlook.
  2. Select the Inbox.
  3. Click View > Current View > Customize Current View.
  4. Click the Automatic Formatting button.
  5. Click the Add button.
  6. Enter the name you want to give the rule in the Name field.  I’ll use “Reminder”.
  7. Click the Font button.
  8. Set the font, font style, font size, and font color as you see fit.  Make it something that stands out.  I’m using a font style of “Bold” and a color of “Red”.  Note that you cannot change the background color of an item.
  9. Click OK.
  10. Click the Condition button.
  11. Select the Advanced tab.
  12. Click Field > All Mail fieldsDue Date.
  13. Click the Condition pulldown and select today.
  14. Click the Add to list button.
  15. Click OK.
  16. Click OK.
  17. Click OK.

You’re ready to go.  To see this rule in action flag any item in the inbox to be due today.  That item should immediately change to the font choices you set in the rule.  You can flag items to be on any future date.  When that due date arrives the item will be highlighted based on the rule’s font options.

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One comment on “Highlighting Follow-ups

  1. Pingback: Tweets that mention Highlighting Follow-ups « TechnicLee -- Topsy.com

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